Frequently Asked Questions

What is Third Party billing?

A. The Third Party billing office invoices military departments, international embassies, public /private sector organizations, and educational institutions for tuition charges and associated fees for students.

What is the Third Party billing process?

A. Students provide the agency approved documents to the Third Party office to defer their tuition while the Third Party office invoices their paying agencies.

What do you require?

A. Students must provide the Third Party billing office with an approved payment authorization, financial guarantee letter, or training authorization form prior to the due date.

What is the due date for Third Party?

A. The due date for accepting Third-Party Billing authorizations is posted in Important Dates. However, your tuition and fee payment due date is based on your registration date. To avoid being charged late payment penalties, payment arrangements must be completed by your tuition payment due date.

How do I know that you have processed my financial guarantee?

A. When your financial guarantee is processed, the deferred payment amount will appear as a memo credit on the Account Detail for Term page in the Student Accounts section of Patriot Web. If the full balance is being covered by the sponsoring agency, no balance due will show in the lower right hand column of the webpage.

When do you invoice my agency?

A. We will invoice your agency after the add/drop date has passed.

What happens if my agency does not submit payment?

A. If your agency does not cover the balance of your tuition payment after two (2) invoices have been sent, you will be responsible for payment.

I have just checked my account on Patriot Web and my agency has not submitted payment. Do I need to be concerned?

A. The Third Party Billing Office sends agency bills approximately 10 days after the drop deadline of each semester. If you do not see your agency payment 75 days after the semester start, you should contact us.